Legal Notice / Privacy Policy

The information provided on this website is for general informational purposes only. While we strive to keep information accurate, the Grey Whale Castle makes no representations or warranties about the completeness, accuracy, or reliability of the information. We take reasonable steps to protect the information you provide and share it only as described in this Privacy Policy or as otherwise permitted or required by law.

The Grey Whale Castle serves as the gathering hall for Schlaraffia Am Stillen Meer (SASM), a non-profit corporation and the 403rd chapter of the worldwide Schlaraffia® organization headquartered in Berne, Switzerland.

• Type: Registered 501(c)(3) non-profit organization
  
• EIN: 33-0154621
• Tax Status: Donations are tax-deductible to the extent allowed by law.

Contact Information

• Location: 8400 Miramar Rd, San Diego, CA 92126
• Email: contact@403asm.org

Effective Date:
10/08/2026

1. Introduction

Welcome to SASM (“we,” “our,” or “us”). We respect your privacy and are committed to processing the data you share with us in accordance with its responsibilities under Article 5 of the General Data Protection Regulation (GDPR).

This Privacy Policy explains how we collect, use, and safeguard your information when you visit our website https://sandiegoeventscastle.com/ and use our online features.

2. Information We Collect & Cookies

We collect information you provide directly to us, as well as data gathered automatically:

Reservation Request Form Data:

When you submit a reservation request, we collect the event details, venue feature & amenities selections, your contact information, and any requests/comments provided.

Newsletter Signup Data:

When you subscribe to our newsletter using the form on our website, we collect your email address. This data is securely stored on our website server to send you updates, news, and to notify you about upcoming events. You can opt out at any time by emailing us directly.

Donation Data:

When you click our donation button, you will be directed to our external fundraising page hosted by PayPal. We may receive donation records from PayPal, such as your name, email address, and donation amount, for tax-receipting and administrative purposes. We do not access, store, or process your full credit card numbers; payment information is handled securely by PayPal and its applicable payment providers.

Cookies and Analytics:

We use Google Analytics to understand website traffic and visitor interactions, such as pages viewed and time spent on the site. Google Analytics may use cookies and other technologies to collect information about website usage.

3. How We Use Your Information

• We use the information we collect solely to:
• Respond to your inquiries sent via the contact form.
• Process your donations and issue tax-deductible contribution receipts.
• Send you updates, news, and notify you about upcoming events.
• Maintain and improve the security, performance, and legal compliance of our website.

4. Sharing of Information & Third-Party Services

We do not sell, rent, or trade your personal information. We only share information with trusted third-party service providers to help run our website and fulfill our non-profit mission, including:

Google LLC:

For website traffic analytics via Google Analytics. You can learn how Google processes data by visiting “How Google uses information from sites or apps that use our services” at https://google.com. You can opt out of tracking by using the Google Analytics Opt-out Browser Add-on.

IONOS Inc.:

As our website hosting and email service provider, IONOS stores our website data (including local newsletter subscription records) and securely processes and routes the email messages sent through our website contact form.

PayPal, Venmo, and Credit Card Payments:

Donations and other payments may be processed through PayPal, Venmo, or other payment methods made available through our external payment provider. Payment information is handled by the applicable provider in accordance with its privacy policy. We may receive transaction details, such as your name, email address, and payment amount, for administrative and recordkeeping purposes.

5. Data Security

We implement reasonable administrative, technical, and physical security measures to protect your personal information from unauthorized access, loss, or misuse. However, no online transmission or server storage is 100% secure.

6. Your Rights & Choices

Depending on your state of residence, you may have the right to request access to the personal data we hold about you, request the deletion of your personal data (including form logs or newsletter subscriptions), or opt out of any future marketing communications.

7. Children’s Privacy

Our website is not directed at children under the age of 13. We do not knowingly collect personal information from children.

8. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with a revised “Effective Date.”

9. Contact Us

If you have questions or concerns about this Privacy Policy or how your data is handled, please contact us at: contact@403asm.org